10 responses to “How To Switch To Gmail — Special Report”

  1. Jeff

    By the time I read to the end of your rant, I realized that you missed a very critical reason to switch to Gmail. Combined with the excellent point you made about the hassles of mail archive backups & restores, what’s worse than that is suffering the dreaded hard drive failure and in the end not having an archive to restore after a system reload. Yes, for me I considered decoupling myself just for the pure relief of not having to manage archives, but when the inevitable happens (and no one likes to think it will happen to them, but mark my words, it will…) you’ll be wishing your mail would have survived a hard drive crash. And, wouldn’t it be nice just to have the convenience of accessing your mail from anywhere? So, now is the time to take this article serious and make a saving move. You won’t regret it.

    [OK, going back to finish reading the rest of this article.]

    And now I’m back with a final thought…

    A great follow-up for the author (or, heck, maybe I can do a guest post?) are reasons and the process for moving away from POP3 access, and eliminating domain email boxes (for domain owners) and using mail forwarders instead (some web based mail services offer mail forwarding, but sometimes at a premium, thus POP3 remains the most economical method for retrieving your mail).

    Thanks for the article and detail you’ve put into it!

    =Jeff (a.k.a. “Pepperfly”)
    Coming soon:
    …and other ideas that are still scrambled in my brain 😉

  2. Seb

    Wow, really detailed article. Certainly given me an incentive to move – cheers!

  3. sulfy

    and if you want to redirect email to Microsoft Outlook that would be the solution?

  4. Jeff


    MS Outlook is a desktop client and needs to be setup to pull email from the a mail server using the POP3 protocol. Thing is, POPing email from your other web-based email accounts into your Gmail account, then POPing email from your Gmail account into your MS Outlook desktop client is rather redundant. The idea of using Gmail, as Dimas pointed out very early in this guide, is to decouple your email from a single desktop/computer and have access to it from anywhere you can access the web.

    Perhaps you and others have a need to consolidate corporate MS Outlook Exchange mail and personal email. Setup instructions to download from Gmail into your Outlook (or other) client can be found here: http://bit.ly/b8iY4b.


  5. sulfy

    @Jeff Thank you very much for your help, I managed to make contact with the account from Google.

  6. sandra

    You do not discuss how to get Gmail to save a new E address from a new E mail coming in to the inbox. On my other acct, new mail comes in, I click on “save address” and it is available automatically next time I compose & mail an E letter to that person. I am told that Gmail will save new addresses automatically but it does not. Solution?
    I am gradually switching from local server to G but need to get all my old addresses into G mail

  7. Vincent

    I would love to use Gmail for all my email addresses, but I have 20 email addresses and the limit is 5 🙁

    Don’t want to create multiple Gmail accounts. Basically, want the same abilities of standard OutLook/Thunderbird client software, but web based.

    Is there such a thing?

  8. Jeff


    I have several domain, and several email addresses 9not email accounts) for each domain. I don’t have email accounts (“inboxes”) for those addresses, so I never have to manage the space or contents. Instead, I’ve setup each address as a “forwarder,” which passes along my email to my one-and-only Gmail account. If you have separate email accounts (“inboxes”), then use POP3 to retrieve your email from each account into your primary Gmail account and be sure to configure it to delete the mail off the server. Afterward, setup the forwarders and kill the inboxes. Then add each email address in Gmail to be able to “send mail as” so it looks like it is sent from that specific address, rather than from your Gmail account. If you want/need your emails to be sent through your mail server (not just be a “reply-to” address), then you also need to configure the SMTP settings in Gmail.

    Once your mail is flowing from all those email address into your one Gmail account, be sure to create labels/filters as desired.

Leave a Reply